At Yorkshire Agricultural Society (YAS or the Society), we’re committed to respecting and protecting your privacy.
This policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure.
We may change this policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this Policy.
Please note: The Society refers to Yorkshire Agricultural Society and all our operating companies namely Yorkshire Event Centre, Pavilions of Harrogate, Fodder, Great Yorkshire Show, Countryside Live, Springtime Live, Bee Events, Harrogate Caravan Park, YAS SHOP
Who we are
What personal data we collect and how we use it
The information we collect via the Website may include:
- Any personal details you knowingly provide us with through forms and our email, such as name, address, telephone number, etc.
- In order to effectively process credit or debit card transactions it may be necessary for the bank or card processing agency to verify your personal details for authorisation outside the European Economic Area (EEA). Such information will not be transferred out of the EEA for any other purpose.
- Your preferences and use of email updates, recorded by emails we send you (if you select to receive email updates).
- Your IP Address, this is a string of numbers unique to your computer that is recorded by our web server when you request any page or component on the Website. This information is used to monitor your usage of the Website.
What we do with your information
Any personal information we collect from this website will be used in accordance with General Data Protection Regulation 2018, and other applicable laws.
Sometimes, with your consent, we will process your personal data to provide you with information about our work or our activities that you have requested or are expecting. On other occasions, we may process personal data when we need to do this to fulfil a contract (for example, if you have paid for courses/training online) or where we are required to do this by law or other regulations.
The Society also processes your data when it is in our legitimate interests to do this and when these interests do not override your rights. Those legitimate interests include providing you with information on our services, newsletter requests, feedback, other activities and those of other carefully selected organisations.
Sharing your information
We only disclose information to third parties or individuals when obliged to by law, for purposes of national security, taxation and criminal investigations and the following:
- If you have agreed that we may do so.
- When we use other companies for administrative purposes. We may use third parties to carry out certain activities, such as processing and sorting data, monitoring how customers use the Website and issuing our e-mails for us. Third parties will not be allowed to use your personal information for their own purposes.
- If we run an event in partnership with other named organisations your details may need to be shared. We will be very clear what will happen to your data when you register.
We will never sell or rent your personal information to other organisations.
What are your rights?
The new General Data Protection Regulation (GDPR) gives everyone a number of important rights. You have the rights to:
- Transparency over how we use your personal information (right to be informed).
- Request a copy of the information we hold about you, which will be provided to you within one month (right of access).
- Update or amend the information we hold about you if it is wrong (right of rectification).
- Ask us to stop using your information (right to restrict processing).
- Ask us to remove your personal information from our records (right to be ‘forgotten’).
- Object to the processing of your information for marketing purposes (right to object).
- Obtain and reuse your personal data for your own purposes (right to data portability).
Remember, you can change the way you hear from us or withdraw your permission for us to process your personal data at any time by using the form on our ‘Contact Us’ page or by using the opt out process provided in any emails you receive.
Our data controller can be contacted by writing to:
This policy explains what cookies are, how the Society uses them on our websites and what you can do to manage how they are used.
Cookies and how they benefit you.
Our cookies help us:
- Make our website work as you’d expect.
- Remember your settings during and between visits.
- Improve the speed/security of the site.
- Allow you to share pages with social networks like Facebook.
- Continuously improve our website for you.
How long do cookies last?
When a web server sends a cookie, it asks your browser to keep that particular cookie until a certain date and time. These dates can be:
- Some date in the future – which might be a few minutes or a few hours from now (to track something like your shopping cart in an online store). The cookie might expire many years in the future, to keep track of your browser for a long time.
- When you close your browser – this is called a session cookie, the next time you start your browser these will have vanished.
- Some date in the past – this is how the server asks a browser to remove a previously-stored cookie.
Anonymous visitor statistics cookies
Other Data Collection Methods
There are many associated web sites or services that collect cookie information. For example, adverts and banners you see on some websites may reflect your shopping habits. This is how other companies use your data.
List of possible usages.
This data is stored securely and is used to help with your enquiry. We also use this data to enhance your experience of our products and services. This data is never shared with third parties or anyone outside the society.
Our websites collect your data and it is then passed directly to Mailchimp which stores your data securely. This allows us to manage our e-newsletters. This is never shared with anyone outside the Society.
Google Tag Manager
Social website cookies
So you can easily ‘Like’ or ‘Share’ our content on social network sites, we have sharing buttons on our site for Twitter, Facebook and Linkedin.
The privacy implications on this will vary from social network to social network and will be dependent on the privacy settings you have chosen on these networks.
Turning cookies off
You can usually switch cookies off by adjusting your browser settings to stop it from accepting cookies. Doing so, however, will likely limit the functionality of ours and a large proportion of the world’s websites as cookies are a standard part of most modern websites.
This document was last updated: May 2018
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